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Federal Courts Rules (SOR/98-106)

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Regulations are current to 2021-06-28 and last amended on 2021-06-17. Previous Versions

PART 3Rules Applicable to All Proceedings (continued)

Court Documents (continued)

Filing of Documents

Marginal note:Sending documents for filing

  •  (1) A document may be sent to the Registry for the purpose of filing by delivery, mail, fax or electronic transmission.

  • Marginal note:Sending by fax — prior consent required

    (2) The Administrator’s consent is required before any of the following documents may be sent by fax:

    • (a) a motion record, application record, trial record, appeal book or book of authorities; and

    • (b) any other document that is longer than 20 pages.

  • Marginal note:Fax cover page

    (3) A document that is sent by fax shall include a cover page that sets out the following information:

    • (a) the name, address and telephone number of the sender;

    • (b) the date and time of the transmission;

    • (c) the total number of pages being transmitted, including the cover page;

    • (d) a fax number at which the sender may receive documents; and

    • (e) the name and telephone number of the person that is to be contacted in the event of a transmission problem.

  • Marginal note:Sending by electronic transmission — document format

    (4) A document that is sent by electronic transmission shall be in PDF (Portable Document Format) or any other format that is approved by the Court.

  • Marginal note:Originating documents sent by electronic transmission

    (5) A person who sends an originating document by electronic transmission shall provide the Registry with paper copies for issuance or arrange for the Registry to prepare those copies.

  • SOR/2015-21, s. 11

Marginal note:Document submitted for filing

  •  (1) A document that was sent to the Registry in accordance with rule 71 is submitted for filing when

    • (a) it is received and dated by the Registry; and

    • (b) if a fee for its issuance or filing is payable under Tariff A, the fee is paid.

  • Marginal note:Time of receipt — electronic transmission

    (2) In the case of a document that was sent by electronic transmission to the Registry for filing, the time of its receipt by the Registry is that time in the Eastern time zone.

  • Marginal note:Submission on holiday

    (3) A document that is submitted for filing on a holiday is deemed to have been submitted for filing on the next day that is not a holiday.

  • SOR/2015-21, s. 11

Marginal note:Irregular documents

  •  (1) Where a document is submitted for filing, the Administrator shall

    • (a) accept the document for filing; or

    • (b) where the Administrator is of the opinion that the document is not in the form required by these Rules or that other conditions precedent to its filing have not been fulfilled, refer the document without delay to a judge or prothonotary.

  • Marginal note:Acceptance, rejection or conditional filing

    (2) On receipt of a document referred under paragraph (1)(b), the judge or prothonotary may direct the Administrator to

    • (a) accept or reject the document; or

    • (b) accept the document subject to conditions as to the making of any corrections or the fulfilling of any conditions precedent.

  • (3) [Repealed, SOR/2015-21, s. 12]

  • SOR/2015-21, s. 12

Marginal note:Time of filing

 Unless the Court directs otherwise, a document that is accepted for filing is deemed to have been filed at the time the document was submitted for filing.

  • SOR/2015-21, s. 13

Marginal note:Paper copies — fax or electronic transmission

 A person who files a document by fax or electronic transmission shall, if required by the Court, provide the Registry with the same number of paper copies of the document as would have been required had the document been filed in paper copy.

  • SOR/2015-21, s. 13

Marginal note:Retention and provision of paper copy

 A person who, by electronic transmission, files a document that is originally in paper copy and that bears a signature shall retain the paper copy of the document for the duration of any appeal and for 30 days after the expiry of all appeal periods and, if required by the Court, provide that paper copy to the Registry.

  • SOR/2015-21, s. 13

Marginal note:Filing — National Capital Region

  •  (1) A party that files paper copies of documents under subsection 309(1.1), 310(1.1), 345(2), 348(1) or 353(1), rule 354 or 355 or subsection 364(1) or 365(1) may file one fewer copy than set out in those provisions if the Court has been notified in writing that all parties to the proceeding are based in the National Capital Region and that they all agree that the proceeding and all matters related to it will proceed and be disposed of in the National Capital Region.

  • Marginal note:Notification to Court

    (2) The written notification may accompany the documents being filed.

Marginal note:Proof of service

 No document required to be served, other than an originating document, shall be filed without proof that it has been served within the time and in the manner provided for by these Rules.

Marginal note:Notice of constitutional question

 A notice of a constitutional question referred to in section 57 of the Act shall be filed, along with proof that it has been served in accordance with that section, without delay after service.

Marginal note:Removal of documents improperly filed

  •  (1) Subject to subsection (2), the Court may, at any time, order that a document that is not filed in accordance with these Rules or pursuant to an order of the Court or an Act of Parliament be removed from the Court file.

  • Marginal note:Opportunity for interested parties to be heard

    (2) An order may be made of the Court’s own initiative under subsection (1) only if all interested parties have been given an opportunity to be heard.

Amendments

Marginal note:Amendments with leave

  •  (1) Subject to subsection (2) and rule 76, the Court may, on motion, at any time, allow a party to amend a document, on such terms as will protect the rights of all parties.

  • Marginal note:Limitation

    (2) No amendment shall be allowed under subsection (1) during or after a hearing unless

    • (a) the purpose is to make the document accord with the issues at the hearing;

    • (b) a new hearing is ordered; or

    • (c) the other parties are given an opportunity for any preparation necessary to meet any new or amended allegations.

Marginal note:Leave to amend

 With leave of the Court, an amendment may be made

  • (a) to correct the name of a party, if the Court is satisfied that the mistake sought to be corrected was not such as to cause a reasonable doubt as to the identity of the party, or

  • (b) to alter the capacity in which a party is bringing a proceeding, if the party could have commenced the proceeding in its altered capacity at the date of commencement of the proceeding,

unless to do so would result in prejudice to a party that would not be compensable by costs or an adjournment.

Marginal note:Amendment after expiration of limitation period

 The Court may allow an amendment under rule 76 notwithstanding the expiration of a relevant period of limitation that had not expired at the date of commencement of the proceeding.

 
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