Canada Occupational Health and Safety Regulations (SOR/86-304)

Telephone or Fax Reports

15.5 The employer shall report to the Minister, by telephone or fax, the date, time, location and nature of any accident, occupational disease or other hazardous occurrence referred to in section 15.4 that had one of the following results, as soon as feasible but not later than 24 hours after becoming aware of that result:

• (a) the death of an employee;

• (b) a disabling injury to two or more employees;

• (c) the loss by an employee of a body member or a part thereof or the complete loss of the usefulness of a body member or a part thereof;

• (d) the permanent impairment of a body function of an employee;

• (e) an explosion;

• (f) damage to a boiler or pressure vessel that results in fire or the rupture of the boiler or pressure vessel; or

• (g) any damage to an elevating device that renders it unserviceable, or a free fall of an elevating device.

Records

• 15.6 (1) The employer shall, within 72 hours after a hazardous occurrence referred to in paragraph 15.5(f) or (g), record in writing

  • (a) a description of the hazardous occurrence and the date, time and location of the occurrence;

  • (b) the causes of the occurrence; and

  • (c) the corrective measures taken or the reason for not taking corrective measures.

• (2) The employer shall, without delay, submit a copy of the record referred to in subsection (1) to the work place committee or the health and safety representative.

Minor Injury Records

• 15.7 (1) Every employer shall keep a record of each minor injury of which the employer is aware that is sustained by an employee in the course of employment.

• (2) A record kept pursuant to subsection (1) shall contain

  • (a) the date, time and location of the occurrence that resulted in the minor injury;

  • (b) the name of the employee affected;

  • (c) a brief description of the minor injury; and

  • (d) the causes of the minor injury.

Written Reports

• 15.8 (1) The employer shall make a report in writing, without delay, in the form set out in Schedule I to this Part setting out the information required by that form, including the results of the investigation referred to in paragraph 15.4(1)(a), where that investigation discloses that the hazardous occurrence resulted in any one of the following circumstances:

  • (a) a disabling injury to an employee;

  • (b) an electric shock, toxic atmosphere or oxygen deficient atmosphere that caused an employee to lose consciousness;

  • (c) the implementation of rescue, revival or other similar emergency procedures; or

  • (d) a fire or an explosion.

• (2) The employer shall submit a copy of the report referred to in subsection (1)

  • (a) without delay, to the work place committee or the health and safety representative; and

  • (b) within 14 days after the hazardous occurrence, to the Minister.

15.9 If an accident referred to in subsection 15.4(2) results in a circumstance referred to in subsection 15.8(1), the employer shall, within 14 days after the receipt of the police report of the accident, submit a copy of that report to the Minister.

Annual Report

• 15.10 (1) Every employer shall, not later than March 1 in each year, submit to the Minister a written report setting out the number of accidents, occupational diseases and other hazardous occurrences of which the employer is aware affecting any employee in the course of employment during the 12 month period ending on December 31 of the preceding year.

• (2) The report shall be in the form set out in Schedule II to this Part, contain the information required by that form and be accompanied by a copy of any report made in accordance with subsection 19.8(1).

Retention of Reports and Records

15.11 Every employer shall keep a copy of

• (a) each report submitted under section 15.9 or subsection 15.10(1) for a period of 10 years following the submission of the report to the Minister; and

• (b) the record or report referred to in subsection 15.6(1), 15.7(1) or 15.8(1) for a period of 10 years following the hazardous occurrence.