Canadian Aviation Regulations

104.04 (1) When an employee of the Department of Transport must travel within Canada under any of the circumstances referred to in subsection (2), or outside of Canada, to perform a service related to the processing of an application for the issuance, renewal, amendment or endorsement of a document, the following charges are payable:

• (a) an amount equivalent to overtime expenses, as calculated in accordance with the appropriate collective agreement, for performing the service or travelling to perform the service when the total duty time for the day exceeds the employee’s normal duty time; and

• (b) an amount equivalent to the transportation, lodging, meal and incidental expenses incurred by the employee, as calculated in accordance with the rates set out in the National Joint Council Travel Directive.

(2) For the purposes of subsection (1), a charge is payable when an employee of the Department of Transport must travel within Canada under any of the following circumstances:

• (a) the travel is related to previous travel and is undertaken at the request of the applicant or for any reason that arises exclusively from the applicant; or

• (b) at the request of the applicant, the travel is undertaken by an employee of the Department of Transport who would not otherwise be available under Department of Transport policy.

(3) If travel arrangements are changed at the request of the applicant, the following charges are payable:

• (a) an amount equivalent to any increase in the cost of the travel arrangements, including cancellation or change fees;

• (b) an amount equivalent to overtime expenses incurred by an employee of the Department of Transport as a result of the change in travel arrangements, as calculated in accordance with the appropriate collective agreement, for performing the service or travelling to perform the service when the total duty time for the day exceeds the employee’s normal duty time; and

• (c) an amount equivalent to the transportation, lodging, meal and incidental expenses incurred by the employee as a result of the change in travel arrangements, as calculated in accordance with the rates set out in the National Joint Council Travel Directive.

(4) Hours charged under paragraphs (1)(a) and (3)(b) do not count towards the annual maximum number of hours referred to in subsections 104.03(2) and (3).

(5) The Minister shall provide an estimate of the expenses on request by the applicant.