Mail Receptacles Regulations

1 Every mail box assembly shall be located adjacent to the main entrance of the apartment building and be readily accessible to a post office representative.

2 Every mail box assembly shall be so constructed that a post office representative, when sorting the mail for that assembly, is not required to reach higher than 170 cm from the finished floor level in order to place mail in the top row of boxes in the assembly or lower than 45 cm from the finished floor level in order to place mail in the bottom row of boxes in the assembly.

3 The inside dimensions of each box in the mail box assembly shall not be less than 13.5 cm by 12.5 cm by 35 cm.

4 Every mail box assembly shall be constructed and installed in such a manner as to prevent

• (a) loss or entrapment of mail;

• (b) damage to mail; and

• (c) injury to a post office representative.

5 Each box in a mail box assembly shall be equipped with a door through which mail may be obtained and every such door shall be equipped with a lock.

6 Each box in a mail box assembly shall have a holder in which the name and apartment number of the tenant may be placed in such a manner that the name and number will be readily visible to the post office representative when he is placing mail in the box.

7 Every mail box assembly shall be constructed so that a post office representative has ready access to the mail boxes in the assembly by means of

• (a) a master lock on the front of the assembly installed not more than 170 cm or less than 45 cm from the finished floor level;

• (b) an enclosed room at the rear of the assembly having a working space of at least 90 cm in width; or

• (c) where there is an open space or public foyer at both the front and rear of the assembly and the means of access described in paragraphs (a) and (b) are not reasonably obtainable, a cupboard type door on the rear of the assembly that

  • (i) when closed, prevents unauthorized entry,

  • (ii) is constructed of a metal, 20 mm plywood or other sturdy material,

  • (iii) is hinged so that the hinge or hinge pin cannot be removed from the outside when the doors are closed, and

  • (iv) has a master lock that is firmly anchored through the entire thickness of the door and, where the door is constructed of a material other than metal, is firmly anchored to a metal plate.

• 8 (1) The master door of access to a mail box assembly shall be fitted with a lock obtained from the Corporation.

• (2) The lock referred to in subsection (1) shall be fitted in such a manner that, when locked, the bolt of the lock is engaged in metal to a depth of at least 4.5 mm.

9 The installation of the lock referred to in section 8 shall be supervised by the local postmaster who shall retain custody of the key for the lock.

10 Any signalling or communication device or other equipment with a function not related to mail delivery that is installed in conjunction with a mail box assembly shall not permit or require access to the interior of the mail box assembly in order to use or maintain the device or equipment.

11 Every box in a mail box assembly may be of a design that includes an opening not greater than 3.5 mm by 80 mm for the reception of calling cards, notices of telegrams and other similar items.