Standards for Work-Integrated Learning Activities Regulations

Marginal note:Record-keeping

• 4 (1) An employer of a person referred to in subsection 167(1.2) of the Act must keep a record containing the following:

  • (a) the full name and address of the person and, if the person has not attained the age referred to in subsection 10(1) of the Canada Labour Standards Regulations, their age;

  • (b) the documents referred to in section 3 of these Regulations;

  • (c) any agreement in writing between the employer and the person concerning the performance of the activities;

  • (d) any correspondence between the employer and the educational institution or vocational school concerning the person’s enrolment in the program or their performance of the activities;

  • (e) the dates on which the person began and ceased performing the activities;

  • (f) the dates on which the activities were performed and the number of hours they were performed on each of those dates;

  • (g) any general holiday granted to the person under these Regulations and, if a day was substituted for a general holiday, the written approval of the person in accordance with paragraph 195(2)(a) of the Act as adapted by subsection 7(2) of these Regulations;

  • (h) the dates on which each leave granted to the person under these Regulations began and ended;

  • (i) any written approval that is provided by the person in accordance with subparagraph 170(2)(b)(i) or 172(2)(b)(i) of the Act as adapted by subsection 7(2) of these Regulations;

  • (j) any notice of leave that is provided by the person to the employer under these Regulations;

  • (k) any certificate from a health care practitioner that is submitted by the person to the employer under these Regulations in respect of leave, maternity-related matters set out in subsection 204(2) of the Act or a break for medical reasons;

  • (l) if the person was absent due to an illness or injury related to the performance of the activities,

    • (i) detailed reasons for the absence,

    • (ii) a copy of any certificate from a health care practitioner certifying that the person is fit to resume the activities, and

    • (iii) the date on which the person returned to work or a copy of a notification from the employer to the person that a return to work was not reasonably practicable and the reasons why;

  • (m) the dates of commencement and termination of any modification of the activities under subsection 205(1) of the Act, as adapted by subsection 7(2) of these Regulations, and any notice provided by the employer concerning the modification;

  • (n) any work schedule and modification of a work schedule that is provided in writing to the person by the employer; and

  • (o) any refusal by the person made under subsection 173.01(2) of the Act.

• Marginal note:Period for keeping records

  (2) An employer must keep the record referred to in subsection (1) for a period of 36 months after the day on which the activities cease.