Policy Committees, Work Place Committees and Health and Safety Representatives Regulations

8 (1) As soon as possible after each committee meeting, the minutes must be provided to both chairpersons for their approval and the approval document, if any, must be attached to the minutes.

(2) As soon as possible after receiving the minutes and the approval document, the chairperson selected by the employer members of the committee must provide a copy of those documents to the employer and each member of that committee.

(3) As soon as possible after receiving a copy of the minutes and the approval document, the employer must provide a copy of them

• (a) to the work place committee, in the case of minutes of a policy committee meeting; and

• (b) to the policy committee, at its request, in the case of minutes of a work place committee meeting.

(4) As soon as possible after receiving a copy of the minutes and the approval document, the employer must make a copy of the minutes readily available to the employees for a period of one month.

(5) The employer must keep a copy of the minutes and the approval document at the following locations for a period of two years after the day on which the meeting was held:

• (a) in the case of a policy committee, at the employer’s head office; and

• (b) in the case of a work place committee, at the employer’s head office or at the work place.