Federal Elections Fees Tariff
SOR/2004-53
Registration 2004-03-23
Federal Elections Fees Tariff
P.C. 2004-272 2004-03-23
Her Excellency the Governor General in Council, on the recommendation of the Minister of State styled Leader of the Government in the House of Commons and Minister responsible for Democratic Reform and of the Chief Electoral Officer, pursuant to sections 542 to 545 and 553 of the Canada Elections ActFootnote a, hereby makes the annexed Federal Elections Fees Tariff.
Return to footnote aS.C. 2000, c. 9
Interpretation
1 The following definitions apply in this Tariff.
- Act
Act means the Canada Elections Act. (Loi)
- travel time
travel time means time spent travelling to and returning from the place where a task is to be accomplished if that place is located more than 16 km from the traveller’s home or work place, whichever is closer, using the most direct route, but does not include stops during the journey. (temps de déplacement)
General
2 The fees, costs, allowances and expenses set out in the schedule shall be paid and allowed to returning officers and other persons employed at or in relation to elections as follows:
(a) to returning officers, as set out in items 1 and 2, subitem 3(7) and items 4 to 6 of the schedule;
(b) to persons referred to in items 3, 7 to 39 and 42 to 53 of the schedule, appointed by a returning officer, as set out in the applicable item or subitem;
(c) to persons referred to in items 40 and 41 of the schedule, appointed by a returning officer or by a deputy returning officer, as set out in the applicable item; and
(d) to persons referred to in items 54 and 55 of the schedule, as set out in the applicable item.
3 The allowances for travel and living expenses referred to in paragraph 50(a) and subparagraph 50(c)(ii) of the schedule are based on the rates and allowances set out in the Travel Directive of the National Joint Council and the Treasury Board of Canada Secretariat, including Appendices B and C, that are in effect at the time that the services to which the travel or living expenses relate were performed.
Increases in Fees and Allowances
4 The Chief Electoral Officer may authorize the payment of any sum or additional sum that the Chief Electoral Officer considers just and reasonable for services performed or materials supplied for or at an election
(a) to any person other than the persons referred to in items 1 to 54 of the schedule, if their claim is supported by vouchers; and
(b) to election officers and other persons employed at or in relation to the election referred to in items 1 to 54 of the schedule — including printers and landlords of premises used at or in relation to the election — if the amount provided in the applicable item does not, because of the size or character of the electoral district or because of other special circumstances, constitute sufficient remuneration.
Entitlement to Travel Time
5 (1) Persons paid on the basis of hours worked under subitems 2(2) and 3(5), (6) and (9) and paragraphs 5(a), 6(a), 9(a), 10(a), 11(c), 12(b), 20(a), 23(a), 27(a), 29(a), 34(a), 40(a), 47(a) and 49(a) of the schedule are entitled to pay for travel time at the hourly rate set for their position.
(2) Persons paid on the basis of an hourly rate under subitems 3(1) to (4) and (8) and items 13, 17, 19, 42, 44, 46 and 52 of the schedule are not entitled to pay for travel time.
Repeal
6 The Federal Elections Fees TariffFootnote 1 is repealed.
Return to footnote 1SOR/92-432; SOR/2000-226
Coming into Force
7 This Tariff comes into force on the day on which it is registered.
SCHEDULE(Sections 2 to 5)Fees, Costs, Allowances and Expenses Payable
Returning Officers and Staff
Before the Issue of a Writ for an Election
1 A returning officer shall be paid, for services performed and expenses incurred by the officer, as follows:
(a) for the storing of supplementary election materials for the conduct of an election and expenses in connection with that storing, per month
$40.00(b) for the storing of election materials between electoral events at the officer’s own residence and expenses in connection with that storing, per month
$40.00(c) for the storing of election materials between electoral events in a commercial storage space and expenses in connection with that storing, per month
the actual and reasonable amount paid, as supported by vouchers(d) for postage, facsimile transmissions, long distance calls, the purchase of maps and stationery and the transportation of supplies, or other sundry expenses
the actual and reasonable amount paid, as supported by vouchers
During an Election
- 2
(1) A returning officer shall be paid, for services performed by the officer during an election,
(a) if a poll is held, a base fee of
$15,135.00(b) for additional services that include the carrying out of the task or tasks specified in subparagraphs (i) to (vii) in accordance with the deadlines specified and the Chief Electoral Officer’s instructions, a fee as follows:
(i) for responding by midnight of each day to Event Management System questions
$500.00(ii) for issuing the Notice of Election by the fourth day after the issue of the writ, for giving the Notice of Advance Poll by day 16, and for posting the Notice of Grant of Poll by day 16
$100.00(iii) for mailing notices of confirmation of registration (voter information cards) by day 24
$500.00(iv) for opening all advance polls by noon, local time, on all three days, and for opening ordinary polls at the prescribed time for the electoral district’s time zone
$700.00(v) for confirming polling day accounts by day -4
$200.00(vi) for holding a candidates’ meeting between day 19 and day 17 as well as distributing the National Register of Electors Statement of Quality
$300.00(vii) for reporting preliminary results to the Chief Electoral Officer on election night
$500.00
(c) when a poll is not held because of a return by acclamation or if the writ is withdrawn on or before the close of nominations, a fee of
33% of the amount payable under paragraph (a)(d) when a poll is not held because of the withdrawal of the writ after nomination day, in addition to the amount under paragraph (c), for each day after the close of nominations, a fee of
3% per day of the amount payable under paragraph (a)
(2) For attending a recount pursuant to Part 14 of the Act, for each hour worked as certified by the judge who conducts the recount, a returning officer shall be paid
$37.88(3) A returning officer shall be paid, for necessary travel expenses incurred in connection with the conduct of an election
the allowances and expenses referred to in item 50
Support Staff
Office Coordinator
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(1) A person appointed as an office coordinator shall be paid at an hourly rate of
$12.23
Office Clerk
(2) A person appointed as an office clerk shall be paid at an hourly rate of
$10.19
Receptionist
(3) A person appointed as a receptionist shall be paid at an hourly rate of
$10.67
Inventory/Shipping Clerk
(4) A person appointed as an inventory/ shipping clerk shall be paid at an hourly rate of
$10.19
Community Relations Officer
(5) A person appointed as a community relations officer shall be paid
(a) for each hour worked
$13.25(b) for travel expenses
the allowances and expenses referred to in item 50
Recruitment Officer
(6) A person appointed as a recruitment officer shall be paid
(a) for each hour worked
$10.67(b) for travel expenses
the allowances and expenses referred to in item 50
Temporary Support Staff
(7) For the salary cost of additional support staff who may be required on a temporary basis during an election, a returning officer shall be provided with an accountable advance in an amount that does not exceed
$500.00
Financial Officer
(8) A person appointed as a financial officer at the office of a returning officer during an election shall be paid an hourly rate of
$16.84
Office Messenger
(9) A person appointed as an office messenger shall be paid
(a) for each hour worked
$10.19(b) for travel expenses
the allowances and expenses referred to in item 50
Security Guard
(10) A person appointed as a security guard to maintain order in the office of a returning officer during an election shall be paid
the actual and reasonable amount determined, as supported by vouchers
After an Election
4 For services performed at the request of the Chief Electoral Officer during the three months after the end of the election period other than services performed under any other item of this schedule, including making the returns on financing and expenses in an electoral campaign available for inspection, a returning officer shall be paid
$1,135.00
Special Assignments
5 If at any time the Chief Electoral Officer requests a returning officer to carry out a special assignment or participate in a working group studying a particular aspect of the federal electoral process, the officer shall be paid
(a) a fee for services performed in connection with that assignment or that participation, for each hour worked
$37.88(b) for travel and living expenses in connection with the services referred to in paragraph (a)
the allowances and expenses referred to in item 50
Sessions on Electoral Matters
6 If the Chief Electoral Officer requests that a returning officer attend a session on electoral matters, the officer shall be paid
(a) for each hour of attendance at a session
$37.88(b) for travel between the officer’s place of residence and the place where the session is held, and, if the session is held at a place other than the officer’s place of residence, for living expenses
the allowances and expenses referred to in item 50
Assistant Returning Officers and Staff
Before the Issue of a Writ for an Election
7 A person appointed as an assistant returning officer shall be paid, for services performed and expenses incurred when requested by the Chief Electoral Officer, as follows:
(a) A person appointed as an assistant returning officer shall be paid, for services performed and expenses incurred when requested by the Chief Electoral Officer, as follows:
$40.00(b) for the storing of election materials between electoral events at the officer’s own residence and expenses in connection with that storing, per month
$40.00
During an Election
8 An assistant returning officer shall be paid, for services performed and expenses incurred during an election,
(a) a fee of
$13,250.00(b) for necessary travel expenses incurred in connection with the conduct of the election
the allowances and expenses referred to in item 50
Special Assignments
9 When at any time the Chief Electoral Officer requests an assistant returning officer to carry out a special assignment or participate in a working group studying a particular aspect of the federal electoral process, the officer shall be paid
(a) a fee for services performed in connection with that assignment or that participation, for each hour worked
$27.89(b) for travel and living expenses in connection with the services referred to in paragraph (a)
the allowances and expenses referred to in item 50
Sessions on Electoral Matters
10 If the Chief Electoral Officer requests that an assistant returning officer attend a session on electoral matters, the officer shall be paid
(a) for each hour of attendance at a session
$27.89(b) for travel between the officer’s place of residence and the place where the session is held, and, if the session is held at a place other than the officer’s place of residence, for living expenses
the allowances and expenses referred to in item 50
Automation of Lists of Electors
Automation Coordinators
11 A person appointed as an automation coordinator to support computerized systems in the office of a returning officer shall be paid
(a) for services rendered during an election
$6,320.00(b) for travel expenses in relation to their duties during an election, as requested by the Chief Electoral Officer
the allowances and expenses referred to in item 50(c) for the person’s presence at a session on electoral matters, for each hour worked
$22.57(d) for travel between the person’s place of residence and the place where the session is held, and, if the session is held at a place other than the person’s place of residence, for living expenses
the allowances and expenses referred to in item 50
Assistant Automation Coordinators
12 A person appointed as an assistant automation coordinator to support computerized systems in the office of a returning officer shall be paid
(a) for services rendered during an election
$1,685.00(b) for the person’s presence at a session on electoral matters, for each hour worked
$16.85(c) for travel between the person’s place of residence and the place where the session is held, and, if the session is held at a place other than the person’s place of residence, for living expenses
the allowances and expenses referred to in item 50
Revision Centre Clerks
13 A person appointed as a revision centre clerk relating to entries made or to be made into a computerized list of electors shall be paid at an hourly rate of
$10.19
Printing and Reproduction
Notices of Confirmation of Registration (Voter Information Cards)
14 For printing the notices of confirmation of registration in conformity with the specifications provided by a returning officer, a printer shall be paid an amount in respect of each polling division
(a) for the first 100 copies
the actual cost, as supported by vouchers, up to $34.63(b) for each additional 50 copies or part thereof
the actual cost, as supported by vouchers, up to $4.08
Ballots
15 In respect of the typesetting, printing, numbering, perforating and binding or stitching of ballot papers in accordance with the specifications provided by a returning officer, a printer shall be paid an amount that does not exceed
(a) for the first 1,000 ballots
$99.86(b) for each additional 1,000 ballots, or part thereof, where the names of not more than 7 candidates are printed
$48.60(c) for each additional 1,000 ballots, or part thereof, where the names of more than 7 and fewer than 12 candidates are printed
$55.23(d) for each additional 1,000 ballots, or part thereof, where the names of 12 or more candidates are printed
$59.84
Reproduction of Documents
16 For reproducing the lists of electors and all other documents required to be reproduced, a printer shall be paid for each copy of each original page, when reproduced in accordance with the specifications provided by a returning officer
the actual cost, as supported by vouchers, up to $0.06
Revision of Lists of Electors
Registration Officers
17 A person appointed as a registration officer shall be paid, for services performed to register electors at a central polling place, an hourly rate of
$12.2318 A person appointed as a stand-by registration officer shall be paid, for being on stand-by on polling day
$26.49
Revision Supervisors
19 A person appointed as a revision supervisor shall be paid, for services performed, an hourly rate of
$22.56
Revising Agents
20 A person appointed as a revising agent shall be paid
(a) for services performed during the revision period, for each hour worked
$12.23(b) for travel expenses in relation to their duties, as requested by the returning officer,
the allowances and expenses referred to in item 50
Rental of Revisal and Registration Offices
21 If a building or part of one is used as a revisal office by the revising agents during the revision period, or by the registration officer on polling day to register electors, the building owner shall be paid rent, including the costs of heating, lighting, cleaning and furniture — when furniture is available — for each day that those premises are used, an amount per day that does not exceed, per office,
$90.0022 When furniture is not available, the building owner shall be paid, for the rental of a sufficient number of tables and chairs for the office in accordance with the instructions of the returning officer,
the actual and reasonable amount paid, as supported by vouchers
Polling
Special Ballot Coordinators
23 A person appointed as a special ballot coordinator shall be paid
(a) for each hour worked
$12.23(b) for any sundry expenses in relation to their duties
the actual and reasonable amount paid, as supported by vouchers(c) for travel expenses in relation to their duties
the allowances and expenses referred to in item 50
Advance and Ordinary Polls
Deputy Returning Officers, Central Poll Supervisors and Poll Clerks
24 A person appointed as a deputy returning officer for an advance poll shall be paid, for services performed, including the counting of the votes on the ordinary polling day, a fee of
$370.5025 A person appointed as a deputy returning officer at a polling station or a mobile poll on the ordinary polling day shall be paid, for services performed, a fee of
$185.2526 A person appointed as a deputy returning officer for verifying and counting the special ballots received in the office of the returning officer shall be paid, for services performed, a fee of
$185.2527 A person appointed as a central poll supervisor at a central polling place shall be paid
(a) for services performed, including the return of ballot boxes to the returning officer when instructed to do so, for each hour worked
$14.82(b) for travel expenses in relation to their duties
the allowances and expenses referred to in item 50
28 A person appointed as a stand-by central poll supervisor shall be paid an hourly rate of
$14.8229 Each person paid under items 24 and 25 who is tasked to return ballot boxes to a returning officer shall be paid, in addition to their fee,
(a) for each hour worked
$13.25(b) for travel expenses
the allowances and expenses referred to in item 50
30 A person appointed as a stand-by deputy returning officer shall be paid, for being on stand-by on polling day
$26.4931 A person appointed as a poll clerk for an advance poll shall be paid, for services performed, including the counting of the votes on the ordinary polling day, a fee of
$305.7032 A person appointed as a poll clerk at a polling station or a mobile poll on the ordinary polling day shall be paid, for services performed, a fee of
$152.8533 A person appointed as a poll clerk for verifying and counting the special ballots received in the office of the returning officer shall be paid, for services performed, a fee of
$152.8534 Each person paid under items 31 and 32 who is tasked to return ballot boxes to a returning officer shall be paid, in addition to their fee,
(a) for each hour worked
$11.21(b) for travel expenses
the allowances and expenses referred to in item 50
Rental of Polling Stations
35 If a building or a part of one is used as an advance polling station, the building owner shall be paid rent, including the costs of heating, lighting, cleaning and furniture — when furniture is available — for the use of the premises for the three days that the advance poll is open and for the counting of the votes on the ordinary polling day, in an amount that does not exceed, per advance polling station,
$270.0036 If a building or a part of one is used as a polling station, the building owner shall be paid rent, including the costs of heating, lighting, cleaning and furniture — when furniture is available — for the use of the premises, in an amount that does not exceed, per polling station,
$90.0037 When furniture is not available, the building owner shall be paid, for the rental of a sufficient number of tables and chairs for the polling station in accordance with the instructions of a returning officer
the actual and reasonable amount paid, as supported by vouchers38 When the building owner requires a caretaker to be on the premises rented for use as a polling station, the building owner shall be paid
the actual and reasonable cost, as supported by vouchers
Special Messengers
39 A person appointed as a special messenger for the delivery or pick-up of ballot boxes shall be paid
(a) for each hour worked
$10.19(b) for travel and living expenses at a place other than their place of residence
the allowances and expenses referred to in item 50
Interpreters
40 A person appointed as a language interpreter shall be paid
(a) for each hour worked
$11.21(b) for travel and living expenses in relation to their duties
the allowances and expenses referred to in item 50
41 A person appointed as a sign-language interpreter shall be paid
(a) for each hour worked
the actual and reasonable amount determined, as supported by vouchers(b) for travel and living expenses in relation to their duties
the allowances and expenses referred to in item 50
Information Officers
42 A person appointed as an information officer employed at a central polling place shall be paid an hourly rate of
$8.99
Persons Responsible for Maintaining Order
43 A person appointed to maintain order at a polling place shall be paid
the actual and reasonable amount determined, as supported by vouchers
Witnesses
44 An elector called on by a returning officer to be a witness at the validation of the results where no candidate is present or represented shall be paid at an hourly rate of
$8.99
Additional Assistant Returning Officers and Staff
45 A person appointed as an additional assistant returning officer shall be paid
(a) for services performed in connection with the conduct of an election in the designated area in respect of which the officer is appointed on a full-time basis
$11,185.00(b) if an officer is appointed on a part-time basis for the number of hours authorized by the Chief Electoral Officer, for each hour worked
$27.89(c) before the issue of a writ for an election at the officer’s own residence, for the storing of election materials and expenses in connection with that storing, per month
$40.00(d) for authorized expenses related to the conduct of the election in the designated area in respect of which the officer is appointed
the actual and reasonable amount paid, as supported by vouchers(e) for necessary travel expenses incurred in connection with the conduct of an election
the allowances and expenses referred to in item 50
46 A person appointed as support staff at the office of an additional assistant returning officer shall be paid an hourly rate of
$10.19
Training and Sessions on Electoral Matters
Training Officers
47 A person appointed as a training officer shall be paid
(a) for services related to providing training sessions, for each hour worked certified by the returning officer
$20.38(b) for travel and living expenses at a place other than their place of residence
the allowances and expenses referred to in item 50
Training Sessions
48 A person appointed as an election officer, other than an assistant returning officer or an additional assistant returning officer, shall be paid
(a) for attending a training session on electoral matters arranged by the returning officer
$35.00(b) for each necessary kilometre of travel in excess of the first 35 kilometres travelled between the officer’s residence and the place of the training session
the allowances and expenses referred to in item 50
Sessions on Electoral Matters
49 When the Chief Electoral Officer requests that a person referred to in any of items 3, 11, 12, 13, 17, 19, 20, 23, 27, 29, 34, 39 to 42 and 44 to 47 attend a session on electoral matters, the person shall be paid
(a) for each hour of attendance at the session
the hourly rate in the applicable item(b) for travel between the person’s place of residence and the place where the session is held, and, if the place where the session is held is not the person’s place of residence, for living expenses
the allowances and expenses referred to in item 50
Travel and Living Expenses
50 Each person who, pursuant to this schedule, is authorized to be paid for expenses incurred in connection with the services that the person is required to perform shall be paid for travel and living expenses as follows:
(a) for travel by means of a private motor vehicle
the allowances established by the Travel Directive(b) for travel by means other than a private motor vehicle
the actual and reasonable expenses paid, as supported by vouchers(c) for living expenses
(i) lodging
the actual and reasonable expenses paid, as supported by vouchers(ii) meals and incidental expenses
the allowances established by the Travel Directive
Accountable Advances
51 In addition to the accountable advances provided for by subitem 3(7), the Chief Electoral Officer may make accountable advances to returning officers and to additional assistant returning officers to defray petty expenses in connection with an election in an amount that does not exceed, per advance and per officer,
$2,000.00
Clerical Assistants at a Judicial Recount
52 A clerical assistant, other than a returning officer, required to assist with a recount made pursuant to Part 14 of the Act shall be paid for attendances and services, as certified by the judge who conducts the recount, an hourly rate of
$11.21
Persons Appointed Under Part 11 of the Act
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(1) A person appointed by the Chief Electoral Officer to be a special ballot officer under Part 11 of the Act shall be paid
(a) for services performed, for each hour worked
$11.21(b) for travel and living expenses that are incurred in the performance of their duties with the authorization of the Chief Electoral Officer
the allowances and expenses referred to in item 50(c) for other sundry expenses incurred in the performance of their duties, as approved by the Chief Electoral Officer
the actual and reasonable amount paid, as supported by vouchers
(2) A person appointed as a deputy returning officer for the taking of the vote within a correctional institution shall be paid, for services performed, a fee of
$185.25(3) A person appointed as a poll clerk for the taking of the vote within a correctional institution shall be paid, for services performed, a fee of
$152.85(4) For the services of liaison officers and necessary support staff who perform duties required under the Special Voting Rules, there shall be paid, to the correctional institution by which those persons are employed, the value of any overtime paid to those persons for the performance of those services and any related sundry expenses incurred
the actual and reasonable amount paid, as supported by vouchers
Other Travel and Living Expenses
54 Each person, other than a person referred to in items 1 to 53, who is employed in connection with the conduct of an election before or after the date of the issue of the writ shall, when requested by the Chief Electoral Officer to travel, be paid for travel and living expenses
the allowances and expenses referred to in item 50
Goods and Services Tax
55 If an election officer who is a supplier of goods or services under this Tariff is not registered under section 241 of the Excise Tax Act and has paid tax under Part IX of that Act in respect of those goods or services, the officer shall be paid, in addition to the amounts set out in items 1 to 54, an amount equal to the amount of that tax paid.
- SOR/2005-382, s. 1
- Date modified: