• 6. (1) Where a document is to be filed with the Grievance Board in accordance with these Rules or a direction of the Grievance Board, the document may be filed by handing it to the Grievance Board if the Grievance Board is in session or by sending it to the Registrar by hand delivery, registered mail or courier or by facsimile transmission or electronic mail, where the necessary facilities for receipt in that manner exist.

• (2) Subject to subrule (3), the day on which a document is filed is the day on which the document is received by the Grievance Board or any person authorized by the Grievance Board to receive the document.

• (3) A document that is received by the Grievance Board after five o’clock in the afternoon of a business day when the Grievance Board is not in session is deemed to be filed with the Grievance Board on the next business day.

7. A document may be served

• (a) by personal service, by registered mail or courier, with an acknowledgement of receipt, or by facsimile transmission or electronic mail if there are facilities for accepting service in that way; or

• (b) where service cannot be made in accordance with paragraph (a), by the publication at least twice within a period of seven days in a daily newspaper circulated in the place of the latest known residence of the person being served of a notice that sets out the contents of the document to be served and states that the document is filed with the Grievance Board.

8. Personal service may be effected

• (a) in the case of the Grievance Board, by leaving a copy of the document with a person who is authorized to accept service on behalf of the Grievance Board;

• (b) [Repealed, SOR/2008-137, s. 1]

• (c) in the case of any other person, by leaving a copy of the document with the person or with a duly authorized representative acting for the person or with another person who appears to be at least 16 years of age and who

  • (i) resides or is employed at the residence of the person being served, or

  • (ii) is employed at the principal office of the person being served as set out in any document filed during the proceedings.

• 9. (1) A document is served

  • (a) in the case of personal service, on the day that the document is left with the person referred to in rule 8 who is authorized to accept service;

  • (b) in the case of service by registered mail or courier, on the date that appears on the acknowledgement of service;

  • (c) in the case of service by facsimile transmission or electronic mail, on the date that appears on the acknowledgement of transmission; and

  • (d) in the case of service by daily newspaper as referred to in paragraph 7(b), on the day after the day on which the last notice was published in the newspaper.

• (2) Any document to be served on a person shall set out the name or official title of the person.

• (3) A person who serves a document on another person, other than the Grievance Board, shall, as proof of service, without delay file a declaration under oath or a solemn affirmation to that effect with the Grievance Board.